AGENDA
Project Kick – Off Meeting Agenda
“Ways
to enhance active aging through volunteering – WEActiveVol”
2016-1-PL01-KA204-026166
Date: 8th and 9th of December 2016
Location: Wojewódzki Urząd Pracy w Katowicach,
Voivodeship Labour
Office in Katowice (VLO in Katowice)
Kościuszki
30, 40-048 Katowice, Poland
Contact person: Ilona
Wiącek
Phone:
00 48 32 757 33 84
Meeting Objectives:
1.
Initiating
the project.
2.
Getting to
know each other in person, learning about the activities held by participating
organizations.
3.
Presenting
the group of local experts, getting familiar with their activities in the field
of volunteering, good practice examples.
4.
Discussing
expectations toward the project, analyzing different experiences in the project
management fields, establishing the cooperation rules.
Attendees:
1.
E-Seniors
Association, France
2.
Initiatives
Network Association (Asociacija "Iniciatyvu tinklas"), Lithuania
3.
National
Volunteer Centre (Önkéntes Központ Alapítvány), Hungary
4.
Volunteer
Centre (Centrum dobrovolníctva), Slovakia
5.
Volunteer
Centre (Centrul de Voluntariat Cluj-Napoca), Romania
6.
Representatives
of the local expert group invited for the meeting:
·
Regional
Volunteer Center in Katowice,
·
Gliwice
Centre for non-governmental organizations,
·
Social
Welfare Centre in Katowice,
·
Oligos
Association in Rybnik
7.
Staff of the
VLO in Katowice
Thursday, 8th of December
|
9:30
– 9:45 |
Meeting Opening ü Official welcome ü Review meeting objectives and the agenda ü Team introductions |
|
|
9:45
– 10:00 |
Introduction into the
project ü Review project background ü Review of the project goals, activities, results |
|
|
10:00
– 10:40 |
Presentations of the
partnership organizations (2 ppt, each up to 20 minutes with translation) |
|
|
10:40
– 11:00 |
Coffee break |
|
|
11:00
– 12:00 |
Presentations of the
partnership organizations (3, each up to 20 minutes with translation) |
|
|
12:00
– 12:10 |
Coffee break |
|
|
12:10
– 12:50 |
Presentations about the VLO
in Katowice ü
General VLO
areas of activity ü
Vocational Guidance,
Methodology and Entrepreneurship Unit |
|
|
12:50
- 13:30 |
Presentations of the local
expert group |
|
|
13:30
- 14:30 |
Lunch |
|
|
14:30
–15:15 |
Workshop Partners’
expectations towards the project, bad/good experiences in the project
management fields |
|
15:15- 15:30 Closing activities, summing up
the day
Friday, 9th of
December
Round – table
discussion, question and answer sessions
|
9:30
– 11:00 |
Welcome, Scheduling and review of
project activities ü Review of project work programme ü Verifying the Gantt Chart ü Implementation of the project - task division, responsibilities ü Updates on future meeting date |
|
11:00
– 11:15 |
Coffee break |
|
11:15
– 12:15 |
Financial and contractual
rules in Erasmus+ Strategic Partnerships ü
Analyzing the basic financial and contractual rules applicable to the project |
|
12:15-13:15 |
Project results and impact ü Outputs and outcomes ü Impact of the project – verifying the indicators of achievement Dissemination and use of the
project’s results ü Review of the dissemination strategy ü Project website, leaflet, brochure |
|
13:15-13:30 |
Coffee break |
|
13:30
-14:30 |
Evaluation and monitoring
activities ü Evaluation plan, monitoring the project progress, staff involved Communication within the
partnership ü Effective communication frameworks |
|
14:30-15:00 |
Written meeting evaluation Oral
feedback about the meeting |
|
15:00-15:15 |
Closing activities, summing
up the meeting |