2nd Project meeting Minutes
3rdrd-5th July 2014
Venue: Universidad Jaume I, Castellon de la Plana,
Spain
Participants:
|
NAME |
Partner |
|
VincentLópez i Mateu |
Externalevaluator |
|
Ariane Girault |
ESE |
|
Estelle Ziegler |
ESE |
|
AndreiChirlesan |
GIE |
|
Stefania Bobaru |
GIE |
|
Pilar Escuder Mollón |
SCU |
|
Roger EstellerCurto |
SCU |
|
Carlos |
ILI |
|
Sónia Hetzner |
ILI |
Agenda: Thursday 3rdof July 2014
|
10:00 |
Welcome at
SCU |
|
10:30-11:30 WP1: Project month 1 to24 |
WP1 - Project Management | ILI ·
Check up – everything in line with the
project plan, its objectives, work plan, deliverables, and role of partners ·
Guidelines for communication between
partners ·
Administrative and financial issues ·
Next Meeting in Paris: ESE would like to
change the dates for the next meeting from February 19th and 20th 2015 to
either on February 12th and 13th or on February 26th and 27th? ·
D1.1 Partner Agreement signed by all
partners due to 31.01.2014 ·
D1.3 Interim Report due to 31.01.2015 ·
D1.2 IPR Agreement and D1.4 Final Report due to end 2015 |
|
|
Coffee break |
|
11:30-13:30 WP2: Project month 1 to 6 |
WP2 –
Pedagogical Concept | SCU and ILI ·
Presentation of the results of the
interviews and focus groups ·
Discussion and conclusions of the
results within the partnership ·
D2.1 Pedagogical and tutoring concept
due to 31.05.2014 ·
D2.2 Training App concept due to
30.06.2014 |
|
13:30-15:00 |
Lunch break |
|
15:00-16:00 WP4: Project month 4 to 21 |
WP4 –
Content development & localization | ILI ·
Presentation of the authoring tool and first eLearning unit ·
Authoring guidelines ( Interactive
session) ·
Development of a possible curriculum (interactive
session ·
Discussion about improvements within the
partnership ·
D4.1 Curriculum and pedagogical design
due to 30.09.2014 ·
D4.2 Learning Units due to 30.04.2015 |
|
16:00 -16:30 |
Coffee break |
|
16:30-17:30 WP7: Project month 1-24 |
WP7 –
Dissemination | ILI ·
Dissemination Plan approved by all
partners ·
Website: Final discussion about the
design ·
Brochure: Discussion about design and
content and translations ·
D7.1 Dissemination plan due to 31.05.2014 ·
D7.2 Website due to 30.04.2014 ·
D7.3 Final Dissemination Report due to 31.12.2015 ·
D7.4 Project Brochure due to 30.06.2014 |
Agenda: Friday 4thof July 2014
|
10:00-11:30 WP3: Project month4to18 |
WP3 –
Technical development and implementation | ILI and GIE ·
Presentation of first technical
developments ·
Requirements for further development
(interactive session) ·
D3.1 Technical concept for SenApp due to
30.06.2014 ·
D3.2 Training environment and training
App due to 31.10.2014 |
|
11:30-13:00 WP5: Project month8to23 |
WP5 –
Testing and piloting | ESE ·
Presentation of a first proposal ·
Discussion about improvements within the
partnership ·
D5.1 Testing design due to 31.12.2014 ·
D5.2 Piloting design due to 30.04.2015 ·
D5.3 Piloting due to 31.08.2015 |
|
13:00-14:00 |
Lunchbreak |
|
14:00-14:30 WP6: Project month 1 to24 |
WP6 –
Quality monitoring and evaluation |
SCU Feedback
external evaluator Discussion ·
Project evaluation within the
partnership ·
D6.1 Evaluation plan due to 31.03.2014 ·
D6.2 Interim Evaluation Report due to
31.01.20115 ·
D6.3 Final Evaluation Report due to 31.12.2015 |
|
14:30-15:00 |
WP8:
Exploitation ·
D8.1 Exploitation plan – starting
activities towards a good exploitation plan |
|
15:30-16:00 |
Summary of
the meeting and follow ups |
Agenda: Saturday5th of July 2014
|
10:00-13:00 Workshop on
content development |
·
WP2:
Curriculum development ·
WP3:
Experiencing the platform ·
WP4:
Approach for content development |
|
13:00 –13:30 |
Summary and
follow ups |
|
13:30 |
End ofour meeting |
1.
Welcome and
introduction
The SCU Team (Pilar
Mollon and Roger Curto) welcomed everyone with a short introduction also of the
meeting venue and officially opened the meeting. The agenda was approved.
2.
Presentation of the
partnership
All partners presented
themselves and their organizations. The external Evaluator Vincent presented
himself
3.
WP1 - Project
Management | ILI
Project month 1 to 24
As coordinator of the
SenApp project ILI introduced the results and upcoming tasks for WP1
The partners discussed
the upcoming interim report and how the administrative issues need to be
presented. Additionally it was discussed how the content contribution will take
place. ILI will distribute all information in November. All administrative and
content information shall be sent to ILI by January 10th
For staff costs the
real daily rate has to be used. The calculation of the daily rate should be
done according to the internal policy on salaries in the organization. Moreover
timesheets, employment contracts, official payroll documents and proofs of
payment are needed.
ILI requests the use
of:
• Timesheet templates
• Evidence sheets for
travel/subsistence, other costs
• Excel table with payments
• Exchange rate established by the
Commission
Virtual meetings: Despite the last
technical difficulties using Flashmeeting, the partners have agreed to further
use the tool for the next virtual meeting that will take place end of September.
Next consortium
meeting in Paris: Due to the difficulties finding a common date, E-Seniors sets
up a doodle to clarify the meeting dates
Next steps
|
Minutesofthe meeting |
31.07.2014 |
ILI |
J |
|
3rd Virtual
meeting |
September 2014 |
ILI/All |
|
|
3rd Partners Meeting |
March 2015 |
ESE/all |
|
|
Information for
Interim report |
10.01.2015 |
All |
|
|
D1.3 Interim
Report |
31.01.2015 |
ILI/all |
|
4.
WP2 – Pedagogical
Concept and game design | SCU
Project month 1 to 6
SCU presented
extensively the outcomes of the User Needs Analysis from all countries
involved.
54 senior learners
were interviewed in 4 countries (including non-users, users and experienced
users). The first aim of the SenApp project was to analyze and understand the
requirements and present the current situation of the senior learners but also
their expectations, and attitudes). In this target is necessary also to have
into account their social needs and requirements, to later relate their
requirements to what the technology could offer.
All partners delivered
their user needs analysis outcomes on time. For details on the analysis please
check presentation on WP2 UNA/ from SCU.
It has been agreed to
use three different approaches: instructivism, constructivism and connectivism.
The later for supporting community building
Key elements of
Concept
1.
LMS for training delivery, adapted for the target
group. ILIAS open Source or similar will be used
2.
25 Units focusing on different aspects. 10 for the basic
information and 15 with advanced concepts
3.
Each unit includes: Introduction: What do I learn, How
do I do. The units include textual explanations, pictures and screenshots,
glossary, self assessment questions and tests, self-reflection questions, summary,
feedback questionnaire and in most cases videos illustrating the whole process.
4.
Communication facilities for asynchronous and
synchronous communication shall be added to the platform.
5.
The contents
are task oriented
6.
Supporting Community building
7.
Online or blended, adapted to the learners needs and
the organization possibilities
8.
Contents are focusing on Daily life experiences
9.
Forums for seeking for apps
10. Contents (initial
ideas) : Handling; security; apps, speech, cloud, delete (cleaning),
communication, basic concepts (touch, finger, ...)
Next steps:
|
D2.1
Pedagogical and tutoring concept |
31.07.2014 |
SCU/all |
|
|
D2.2 Training
App concept |
31.07.2014 |
SCU/all |
|
WP3 – Technical
development and implementation | ILI and GIE Project month 4 to 18
GIE started the
discussion about WP3 with a detailed presentation on the technical concept. For
this check the WP3 – Technical Concept from GIE, v1
SCU presented first
ideas for the look and feel of the platform;
·
senapp.vcampus.org
(static website with external resources
·
av.campus.org
(moodle)
ILI presented a very
first prototype of the learning platform. A more developed prototype will
follow by August / September.
Further more it has
been agreed that
Captivate 8 will be
used for the development of the contents
The contents will
support both: iOS and Android. Testing will be done only for iOS
Next steps
|
D3.1
Conclusion of the Technical concept |
August 2014 |
GIE/ILI |
|
|
Development of the LMS appearing like an APP (ILIAS adaptation) |
September 2014 |
ILI |
|
5.
WP4 – Content
development & localization | ILI
Project month 4 to 21
A first prototype of
the contents shall be available end of August 2014. Developed in line with the
pedagogical concepts.
ILI will be the main
author of the contents in close collaboration with SCU. Partners receive
translation documents that can be re-imported to captivate. The process shall
be tested and improve in the course of the project
Look and feel shall be
in line with the project logo. ILI is developing a first proposal.
10 Multimedia units
shall be ready by November 2014 and will further be localized to Spanish
Afterwards further 15
multimedia learning units will be developed and translated in all partners
languages till the beginning of the 2nd testing phase in April 2015.
Next steps:
|
Development
of a prototype learning unit |
August 2014 |
ILI |
|
|
Development of a curriculum proposal according results of WP2 |
August 2014 |
SCU |
|
|
D4.1 Curriculum and pedagogical design |
30.09.2014 |
ILI |
|
|
Development of 10 multimedia learning units |
31.10.2014 |
All |
|
|
Translation of 10 multimedia learning units |
30.11.2014 |
SCU/ILI |
|
|
Development of 15 multimedia learning units |
28.02.2015 |
All |
|
|
Translation of 15 multimedia learning units |
31.03.2015 |
all |
|
|
D4.2 25
Learning Units |
30.04.2015 |
|
|
6.
WP5 – Testing and
piloting | ESE
Project month 8 to 23
ESE presented a first
proposal for coordinating the work for an effective testing and piloting. For
further details please check WP5 testing and piloting presentation from ESE
(dropbox)
It has been agreed
1.
Pre-testing via focus groups MethodolofyeSeniors Mock ups and developments
2.
Testing in January and Frebruary in Germany and Spain
3.
Piloting from mid-April to July in all countries
Next steps:
|
Proposal
for pre-testing |
October .2014 |
ESE |
|
|
D5.1 Testing design |
15.12.2014 |
ESE/all |
|
|
1st Testing Phase (DE/ES) |
PM 12 - 15 |
SCU/ILI |
|
|
D5.2 Piloting design |
30.04.2015 |
ESE/all |
|
|
2nd Testing
Phase |
PM 16 - 19 |
all |
|
|
D5.3 Piloting |
31.08.2015 |
ESE/all |
|
|
|
|
|
|
7.
WP6 – Quality
monitoring and evaluation | SCU
Project month 1 to 24
SCU summarised briefly the current status oft
he project
· Communication isgoingverywell
·
Risks:
Tablets buying / having enough resources, also money for translating could be a topic within the project
·
No
risks that put the objectives in failure – as part of the summative evaluation
/ feedback and presentation very good, the quality has been improved due to the
feedback of all partners
External Evaluator
Vincent Lopez Mateu was at the meeting. Its feedback is attached to the minutes
Key
Statements:
·
Every
body very transparent and clear
·
The
overall strategy for the project – should be included in the exploitation pkan
·
The
resources could be a problem for the further development of the ambitious
project and should be carefully checked
·
Make
more explicit the workflow of the project
- Gantt chart to represent the relationship (to do list of Amrei)
·
Make
the impact more explicitly – by presenting
the results and accessing the impact
·
Unit
about the fear and shame of not doing well could be also part of the curriculum
·
Reinforcing
the enjoyment of learning
·
SenApp
is a away to bridge offline – to online: the project should develop a claim / brand an d communicate it well
·
A
training roadmap is necessary
·
More
indicatorsfor the scientific impact
·
More
work-flow, intersection actions and decisions
Next steps
|
|
|
|
|
|
Develop a
„Project claim“ |
31.08.2014 |
ILI |
|
|
Develop a project
Gantt |
|
SCU |
|
|
D6.2 Interim
Evaluation Report |
31.08.2014 |
|
|
|
D6.3 Final
Evaluation Report |
31.12.2015 |
SCU/all |
|
8.
WP7 –
Dissemination | ILI
Project month 1 to 24
Dissemination Plan:Dissimilation
plan and ways of reporting have been agreed. ILI proposal has been accepted.
Website: Website first
version is almost concluded
Brochure: Brochure is
almost concluded and will be translated and printed in all project languages
Dissemination events:
Partners discussed different events to present SenAPP. Additionally possible
journal papers were also discussed. SCU will organize in April 2015 a
conference focusing on the seniors and technology. The SenAPP project will have
a prominent role at the conference and conference journal.
Contacts to different
senior organisations such as BAGSO, Age platform and Adult learning shall be
further established.
Next Steps
|
D7.2
Conclude Website Senapp
Presentation |
31.07.2014 |
ILI |
|
|
Translation of the brochure in all partners languages |
30.08.2014 |
all |
|
|
D7.4 Project
Brochure |
30.08.2014 |
ILI |
|
|
D7.3 Final
Dissemination Report |
31.12.2015 |
ILI |
|
9.
WP8 –
Exploitation | GIE
Project month 12 to 24
GIE presented a first
proposal for the exploitation plan, exploitation strategy and targets. Please
check the respective D8.1 Exploitation plan by GIE
Next steps
|
Exploitationtable |
31.08.2014 |
GIE / ALL |
|
|
D8.1
Exploitation Plan |
31.12.2014 |
GIE |
|
|
D8.2
Implementation Guidelines (eBook) |
31.08.2015 |
GIE |
|
|
D8.3
Exploitationreport |
31.12.2015 |
GIE |
|
10. To dos for the next monthuntil 3rd meeting
|
WHAT |
DEADLINES |
WHO |
Done |
|
WP1: Project Management | ILI |
PM 1 - 24 |
|
|
|
Minutesofthe meeting |
31.07.2014 |
ILI |
J |
|
3rd Virtual meeting |
September 2014 |
ILI/All |
|
|
3rd Partners Meeting |
March 2015 |
ESE/all |
|
|
Information for Interim report |
10.01.2015 |
All |
|
|
D1.3 Interim Report |
31.01.2015 |
ILI/all |
|
|
WP2: Pedagogical Concept and App design | SCU |
PM 1 - 6 |
|
|
|
D2.1
Pedagogical and tutoring concept |
31.07.2014 |
SCU/all |
|
|
D2.2 Training App concept |
31.07.2014 |
SCU/all |
|
|
WP3: Technical development and implementation | GIE |
PM 4 - 18 |
|
|
|
D3.1
Conclusion of the Technical concept |
August 2014 |
GIE/ILI |
|
|
Development
of the LMS appearing like an APP (ILIAS adaptation) |
September 2014 |
ILI |
|
|
WP4: Content development & localization | ILI |
PM 4 - 21 |
|
|
|
Development
of a prototype learning unit |
August 2014 |
ILI |
|
|
Development
of a curriculum proposal |
August 2014 |
SCU |
|
|
D4.1
Curriculum and pedagogical design |
30.09.2014 |
ILI |
|
|
Development
of 10 multimedia learning units |
31.10.2014 |
All |
|
|
Translation
of 10 multimedia learning units |
30.11.2014 |
SCU/ILI |
|
|
Development
of 15 multimedia learning units |
28.02.2015 |
All |
|
|
Translation
of 15 multimedia learning units |
31.03.2015 |
all |
|
|
D4.2 25 Learning Units |
30.04.2015 |
|
|
|
WP5: Testing and piloting | ESE |
PM 8 - 23 |
|
|
|
Proposal
for testing and piloting design |
03.07.2014 |
ESE |
|
|
D5.1 Testing design |
31.12.2014 |
ESE/all |
|
|
1st
Testing Phase (DE/ES) |
PM 12 - 15 |
SCU/ILI |
|
|
D5.2 Piloting design |
30.04.2015 |
ESE/all |
|
|
2nd Testing Phase |
PM 16 - 19 |
all |
|
|
D5.3 Piloting |
31.08.2015 |
ESE/all |
|
|
WP6: Quality monitoring and evaluation | SCU |
PM 1 - 24 |
|
|
|
Develop a „Project claim“ |
31.08.2014 |
ILI |
|
|
Develop a project Gantt |
|
SCU |
|
|
D6.2 Interim Evaluation Report |
31.08.2014 |
|
|
|
D6.3 Final Evaluation Report |
31.12.2015 |
SCU/all |
|
|
D6.1 Evaluation plan |
31.03.2014 |
SCU |
|
|
WP7: Dissemination | ILI |
PM 1- 24 |
|
|
|
D7.2 Conclude Website |
31.07.2014 |
ILI |
J |
|
SenappPresentation |
31.07.2014 |
|
|
|
SenApp Press |
31.07.2014 |
|
|
|
Translation
of the brochure in all partners languages |
|
|
|
|
D7.4 Project Brochure |
30.08.2014 |
ILI |
|
|
D7.3 Final Dissemination Report |
31.12.2015 |
ILI |
|
|
WP8: Exploitation | GIE |
PM 12 - 24 |
|
|
|
Exploitationtable |
31.08.2014 |
GIE / ALL |
|
|
D8.1 Exploitation Plan |
31.12.2014 |
GIE |
|
|
D8.2 Implementation
Guidelines (eBook) |
31.08.2015 |
GIE |
|
|
D8.3 Exploitationreport |
31.12.2015 |
GIE |
|