SEAWCW Kick-Off Meeting

March 11th 2013

· Ana Maria presentation (ALIAD) – coordinator of the project

Ecosystem network

Based on open technologies and cloud computing

Meeting place for AHA stakeholders

· Javier’s introduction

· Partners presentation:

- ALIAD presentation

- Gruppo SIGLA presentation

- Universitat de Vic presentation

- E-Seniors presentation

- Carlos III University

- NIB presentation

- UTT presentation

- GIP EFTLV presentation

Javier talk:

- Consortium Agreement discussion. He will give us the draft and we will have to have a look at it. We have 10 days to propose changes. Aliad will take care about all that changes and send a second draft to every partner. When the final version of the drafts is approved, every partner will sign and send their copy to Aliad. We will scan and send every paper to you.

- Javier will correct the legal name of E-Seniors.

- Until 23^rd of March to send comments

- Javier suggests creating a spin-off and every partner is giving his point of view. Italia is not found of it and prefers not to do it. He asks if it is obligatory. It is not mandatory. He suggests a vote.

First steps of the project:

1. Gantt of the project

2. Deliverables and tasks during the 6^th first months of the project

3. Communication activities during the 6^th first months of the project

4. Sate of the art specifications

5. Constitution of assemblies and teams

6. Pilots methodology – how to do it

7. Allied entities

8. Justification and reporting

9. Dates and places for the next meetings

10. Next steps

The project works by semester. Most important topic is the state of the art. Jordi would like to make some changes and asks if it is possible according to the delay of deliverable dates. The state of the art is really important. Javier says that we can make changes but it is difficult. Del 7.1 is very important. Italian suggests that the deliverable date is too early and that we should start it before. We can start reporting from February 4^th. The deliverable date of vacation time will be done earlier. We will have a project officer as soon as possible. For now, we are talking with the financial officer. How the meeting time is considered for PM? Javier will ask to the project officer. We must send our flight tickets to Javier.

Deliverables during the first 6^th moths of the project:

1.1 Semi-annual Management Report- Aliad

1.5 Validation Forecast Report –Aliad, UC3M

1.8 Pilot and Demo Plan – Aliad

2.1 Final Document of the SoA – All

2.2 Statistical Methodology Guide – Aliad, ESE, UTT

2.3 Final Document of Skills and Competences – GIP

4.1 Design of Content Training Report – Aliad, UVIC, UTT

5.1 Requirements and Methology Documents – SIGLA, EXOR, NIB

7.1 Pilots and Demo Plan – Aliad, SIGLA, ESE

8.3 Dissemination Plan – Aliad, UVI, ESE, UC3M, NIB, GIP

8.4 Project Presentation Aliad, UVIC, ESE, UC3M, NIB, GIP

Myriam asks to change from deliverables 2.2 to another one. Aliad is the only one who will communicate with the project officer. Aliad has a quality commission.

There is a problem about the WP coordination because the partners do not have PM, so how do we count the consortium meetings? Same problem for the WP dissemination. Big problem with reporting. Javier will ask to the project officer.

Dissemination Plan:

There are two websites:www.seacw.org /www.seacw.launchrock.com

Italian asks for mock-up in order to facilitate the communication with the network. In month 4^th, it should be possible to have it.

Creation of several social networking of the project (Facebook, Twitter, Linkedln, Youtube Channel).

We should send everything related to dissemination of the project to the coordinators.

State of the art :

The most important thing in the project.

This WP will be delivered on 4^th month and is intended to analyze all the information regarding with the training, technology, culture, users needs, and industry development on ICT for AHA.

Javier asks to each partner data on active aging on each country.

We should focus more on end-users than technology. Javier wants us to send any information (focus group results and analyses) to him. We should send him everything.

Survey for 1000 elderly people that we must circulate on line in our ESE network.

Constitution of assemblies and teams(who for ESE?) we have to send an e-mail

1. General Assembly

2. Executive board

3. Quality team / commission on inclusiveness and ethical issues

4. Dissemination and communication commission = ESE

5. Pilot partners team= ESE

6. Technical team

The team has to send a report of what is done (subject: pilot team)

Tools for management:

Suggestion of mailing list

Suggestion of Skype meetings.

Suggestions of tools for management (by vote by Friday) = google drive? Bscw? Etc.

Dates and places for meeting:

June 2013 Italy, Genova

December 2013 Belgium, Brussels

June 2014 France, Paris

December 2014 Spain, Madrid

Pilots methodology:

Remember: 15000 users in 6 regions including UK

1. Send the letter to allied entities in order to check their availability to cooperate in the project

2. Proposed methodology for the pilots

- Allied entities provides some professionals who will be trained in the ecosystem, those will train also to another workers, creating a multiplier effects.

- Indicators to measure the pilots satisfaction and quality must be created.

- Surveys will be designed to record the perception of the participants.

3. Also we have to try to reach another allied entity during the project’s life.

4. The pilot partner team will develop a detailed methodology that will be distributed between all the partners.

5. Pilot team will have Skype meetings for the development of the strategy, after done the first draft, it will be set to every partner to align strategy.

Justification and reporting:

Commission has established a reporting period every 6 months of the project (4 in total).

D2.1

Survey for 300 persons: we need to publish an article in our newsletter.

Next week, Javier will provide us the survey

UTT will translate the English version.