ALFRED KO Meeting

Bremen 09/10/13 -10/10/13

E-Seniors

 

DAY 1

 

Introductions

 

1. Ascora – Michel Krummen

- The SME produces applications (Tools/software for computer) for end-users and businesses

- Research and innovation: several ongoing projects

Role in the project:

- Admin-wise: Sven leader of the ALFRED project

- WP-wise: Michel leader of ASCORA in the prject

Goal of the project: Components to be reused, try new technologies

 

2. Talkamatic – Alex Berman

- Spin-off company from the University of Gothenburg

- Focuses: in the voice-interfaces, product: Talkamtic Dialogue Manager

Role in the project:

- WP3: Speech recognition WP4: Voice-based assistant (leader of the task)

Goal of the project: 4 different languages in the project (Dutch, German, French and English), accurate speech recognition for elderly users.

 

3. AITEX – Josue Ferri

- Non-profit Association (made up of textile and related companies)

- A R&D structure in the field of textiles (background in smart textiles for home, transport or textile in electronic devices)

- Role in the project: Pilar III: effective and personalized care with the use of sensors in the smart textiles

 

4. TIE – Stuart Campbell (base in the Netherlands)

- 4 main parts: Total integrated ecommerce (market, sell, deliver + analyze)

ALFRED: broadcasting content for the end-users (between analysis + market)

- Role in the project:  WP5 Personalized and Social Inclusion – lead of the WP

 

5. TEMPOS 21 – Santi Ristol

- Joint venture for Mobility Competence centre

- It will becomes “Atos Worldline Iberia SA” with focus of producing services for Consumers, Patients and Citizens

- Focuses on: Merchant services, mobility and e-transaction services and financial processing

- WP3, WP4 and WP7

 

6. E-Seniors – Monique Epstein

7. Technical University of Dramstad – Stefan göbel

Serious Games Group (Tim Dutz and Sandro Hardy will be working in the project)

Game technology and concepts > application domains (education, exergames…)

- Various AAL projects

 

8. Atos – Cesar Mediavilla

- R&I Group, main activities: innovation consulting for other companies, research,

- In ALFRD: the Health Group of the company is present

 

9. IESE Business School (Barcelona) – Magda Rosenmoller

- The goal of the school is to create business leaders

- Experience in FP6 and FP7

 

10. Charité – Methmet Gövercin

- A growing research group with 60 scientists specialized in geriatrics researchs.

- Involved in several EU projects (AAL, serious games…)

- Coordinating and conducting the pilots in ALFRED

 

11. OUD – Nina van der Vaart

- Charity supporting older persons that live independently in order to prevent isolation

- Network of 3.000 volunteers reaching 30.000 persons

- End-user organization with Charité and E-Seniors

 

What is this all about?

 

 

Project structure:

WP1: Project Management (by the project coordinator) (ESE)

 

WP2: Concept, Requirements and Specifications (ESE)

- Objective: Confirm and synchronize the project vision and the concept, to describe the target audience, to create a set of user stories defining the user requirements

- Target group: 3 different target groups

- T2.1: Consensus – “getting on the same level” – to bring all the partners together deadline - - D2.1: 31/12/2013  (Lead: Ascora + vice: Charité)

- D2.3: User stories (lead: ESE, vice: IESE) deadline M5 (ongoing M3-M5)

 

WP3: ALDRED Core

- Provides the core version of the mobile device

- provides a secure and privacy aware data-management

 

WP4: Pillar I: User Driven Interaction assistant

- Provides methodo for question-answer recommendations

 

WP5: Pillar II: Personalized Social Inclusion (ESE)

- A user profile for the social contect

- Creating events

- Mine and discover event information

 

WP6: Pillar III: Effective and Personalized care

 

WP7: Pillar IV: Serious gaming

 

WP8 Pilot and Validation M6-M36 (ESE)

- Pilots in 3 different environments (hospital, association and foundation)

- Start early to get feedback from the start

 

WP9 Impact (ESE)

- Project dissemination, marketing material, provide a post-project IPR and exploitation strategy

 

 

What is the planned outcome for Ascora: device that we can actually give for a real person and this person can use all the 4 main pillars. Something that is usable. Ascora’s hidden agenda: to reuse the components + data mangement (database could be used for the costumers).  Creating and setting up of app – app platform to do business.

 

E-Seniors underline that the need of the seniors should be kept already in mind.

Charité: The value of what Ascora is doing – the partners’ different goals should be talked from the begging so that all these goals can meet each other. Lets exchange  ideas in a free way during the whole project.

 

Agenda

 

Deliverables and Internal Reviews

The 1st internal review 4 weeks before the deadline

The 2nd internal review 2 weeks before the deadline

 

Task/ Deliverable lead

- Coordinates and delegates

- Contributes Strongly

 

Vice lead

- contributes to the admin issues

- helps in the delegation

 

End-User Visions

 

1. Charité:

A big variety of end-users (from healthy until very ill persons).

User stories:

Methodo 1: Focus Groups and Interviews, questionnaires with End-Users (seniors, caregivers, professionals, care-centres) > to be discusses who are our users?? Also depends of the use-cases, and think the requirements now.

 

Methodo 2: Discussion guide for the interview or focus group – we should do the guide together.

 

User stories: Classification of Themes: User stories could be classified in pillars that could be classified for sub-pillars. One pillars is enough for one or two focus group.

> Requirement handbook (hand the scrums are driven from this book).

 

2. National Foundation for Elderly

- Older people: 70+, independent and autonomous

- Previous experience with ICT but need support

- Testing would like to start from the M12 when the first mock-ups are ready (with from 5 to 10 seniors)

- M23 First Validation Study + M30 Validation Study

- Want to concentrate on the Pillar II Personalized Social Inclusion

 

3. Discussion about the target group:

- ASC: The target group should not be too large (because otherwise we cannot reach the purpose of the project)

- M1-M3: Where the target group ends and what will they deliver.

- Start from the user view

 

4. What will be done in the WP2?

Additions:

Charité: During the whole project, we are doing selection (of stories, visions, defining functionalities…) > the selection process should be done together with the users and the representatives of the users and during the whole project. This is very important in terms of usability.

IESE: An important argument for the dissemination and marketing.

TIE: 3 points to keep in mind: Individual users interests, but also technological partners have their own ideas and the customers are not always aware of what their want

 

R&D in the project: 3 different interest groups: Research partners, User partners and technology partners

 

HUOM! Ask for ODN and CHN ppts!

 

 

 

How a EU project works

 

- SPP – Stuarts Pyramid of Perfection: in the projects we promise lot of ideas, but in reality we create prototypes, but sometimes all the goals cannot not be achieved. We need to agree the core part of the project that we can elaborate in terms of our resources available.

 

- Coordination:

Michel Krummen does the day-to-day management and Sven Abels takes care of the admin issues.

 

- Changes in the DoW: It can be done but should be avoided as long as possible as it is a long procedure. Ideal, one amendment should regroup several changes (faster and easier).

 

(Just the case of clinical trial- Clinical trial: CHA needs to proceed a clinical trial when they involve persons meaning that they need to get approval from the Ethical committee and the Data Security Officer)

 

- Tell in time if you cannot use the days in a certain task! The days can be given for another partner. Check now all the tasks and think well if we want to be involved in the task! Responsibility should be reduced for 2 partners (in stead of 3 partners). Sven will contact all the partners to see the modifications. Check WP 9.

 

- The review meetings in Brussels: keep the deadlines in mind. Reserve 4 weeks the internal review.

 

Main rules:

- Be proactive

- Sometimes it’s about the getting things done

- Ask for help if you don’t know how to continue

- As a task leader: call people, remind people and chase people

 

Managers:

 

What does a task leader to do?

 

 

E-Seniors is task leader in

 

- Board of partners: all formal decisions

 

- The Advisory Board: 6 experts from different field to be invited

 

- Deliverable max. 60 pages (+appendices)! There will be a guideline how the deliverable will look like. It can be a report, a prototype or other (a wiki, workshop). The delay can be move but with a very good reason.

 

- Reports to be done:

-         Report your costs: one per yer (M12, M24 and M36)

 

 

Meeting calendar

 

- 10 partners and 9 physical meetings that lasts for 2 to 3 days

- 1 or 2 with Advisory Board as participants

 

Proposal for CM meetings:

  • March 2014
  • Sept 2014 Spain (Atos)
  • April 2015 Sweden
  • Sept 2015 Spain (Assos Textil)
  • April 2016 Amsterdam (TIE)

Review-meetings:

  • Brussels (M12: Nov 2014)
  • At a user partner (M24/26): OUD-Utrech
  • Brussels (M36)

 

 

Workshops WP9 (bringing different people together outside of the project)

 

+ An optional meeting can be held related to the D2.3  in January 2014

 

Tools and Standards

 

Clarification of tools to use

- Skype

- For screen sharing: Team viewer

- Doodle for meeting scheduling

- Google calendar for deadlines

 

Office 2012 (don’t use open office) + track changes

 

Server hosted and managed by Ascora

 

-  COPY – a management system for documents (like Dropbox)

- www.ascora.de/pad/p/alfred)

 

- Internal review: E-Seniors has 5 reviews to do

 

WP9 Impact and advisory board selection

 

Briefly:

- Communication, Dissemination and Exploitation

- Budget 22,5K

- We aim to do 3 meetings (one a year) of the Advisory Board

 

T9.3 Generic promotion, material and workshops

 

***********************************

 

DAY 2

 

WP2 Concept, Requirements and Specification

 

The overview of the WP

 

D2.1 Strategy Consensus Doc - 31/12/13

- Lead: Ascora, Vice: CHA and everybody will contribute

- First internal review 19/11/13 and the secod 02/01/14

- It’s a DoW+++ (very detailed version)

- ToC before the 18/10/13 (ESE: details the field trials in France and specify stakeholders)

- This doc will Scenarios and visions of the future use of ALFRED to be linked in the different users (maybe related to the pilots) / and other option is to work on an overall scenario

 

Discussion about the overlap of the different tasks and how it will be taken in account in the doc: for instance, the voice recognition (voice integration possibility has to be integrated in all the application areas, promised to the EC)

 

D2.2 Market and Applicability watch (M1-M36)

- Partners need to monitor the market in their countries (regular feedback for IESE) – E-Seniors is not involved

- So that the project is aware about the “outside” world and that the project takes into account the new information

- Creation of a glossary for the project, selecting the approaches for the monitoring

 

 

D2.3 User stories – deadline 28/02/13

- First internal review 01/02/14 and the second 14/02/14

- ESE proposal for the work plan:

  1. October-November: working the methodology together (what want to know? With all the partners + ToC of the report) + starting the recruitment process of the seniors
  2. December: Organization of the focus groups + interviews
  3. January: Elaboration of the report

Target group: Also younger seniors could be involved (to be defined with the end-user partners)

A Common methodology guide could be produced (the different pillars could be slplit between the end-user partners so that all the pillars are covered and that the

Verify the target groups of the DoW

 

Attention: ESE could focus on Pillar III serious Games BUT we have no men months on it. Could some of our MM be affected to that? Tbc

 

- 28K for material acquisition in the project

To be bought:

- Galaxy Note with cable connection HDMI to project images on a bigger screen.