Minutes: NACODEAL Consortium meeting Ancona

06/03/2014 – 07/03/2014

E-Seniors

Participants:

·        ITCL: Maïte Cobo Abeytua, Carlos Catalina Ortega and Rafael Saracchini

·        COOSS: Francesca Scocchera and Luca Bordoni

·        IBERNEX: Antonio Remartinez and Alfredo Agudo

·        E-Seniors: Mona and Estelle

·        IMAXDI: Javier Alvarez Osuna and Santiago Pan (by Skype)

 

1st DAY  - 06/03/2014

 

1. RECAP OF THE WP8 AND DEADLINES BEFORE THE MEETING

 

New end of the project 30/11/2014 after 8 months prolongation

 

Deadlines for the deliverables of the WP8

Deliverable

Deadline month

Deadline (old date)

New deadline with prolongation

T8.1

M19

April 2013

December 2014

T8.2

M21

June 2013

February 2014

T8.3

M30

March 2014

November 2014

 

 

Periods for the pilot phases: WP8 runs from M16 and M29 (+8 months)

Deliverable

Old Period

New period with prolongation

T8.1

January 2013  – March 2013

 

T8.2

March 2013  - May 2013

 

T8.3

May 2013 – August 2013

January 2014 – April 2014 (but depends on when the pilots are finished: the last deadline would be October!)

T8.4

June 2013 – December 2013

February 2014 – August 2014

 

 

 

Test performance and new dates

·        Test 1 (Focus Groups): T8.3: January 2014 – April 2014

·        Test 2 (Field Trials): T8.4:  February 2014 – August 2014 (But maybe until September or October)

 

Test performance and new dates for

COOSS informs about the test settings: Scanning of the 1st residential facilities in Falconara (Visintini)

 

2. PROJECT MANAGEMENT, ADMINISTRATION AND FINANCIAL ISSUES

 

COOSS Marche has signed the contract with the NCP – finally good news for the structure in order to obtain the payment.

The most important part to discuss the project prolongation: each partners asked the same delay from the NCP

·        SPAIN: OK (ITCL and Ibernex) / Imaxdi will take care of it quickly

·        FR: OK

·        ITALY: Still waiting but the contract is signed until September so they will ask for 2 more months

The Spanish NCP asks the confirmation of all the MM that are done during prolongation period

 

Some points regarding the deliverables (that should have been done but have not been done yet):

·        3.2 and 3.3 from ITCL – just write down the technical work that has been done : WP3 within a month: in the middle of April

·        Also some deliverables for IBERNEX site in the WP5: a description of the device (D5.1 or D5.2): by the middle of March

·        And E-Seniors side in the WP8 :

o   D8.1:  Next week if we have responses – done on the 7/03/2014!

o   D8.2: Discuss the methods with Maite and COOSS Marche

o   D8.3:  After the field trials

·        WP9 Business model will be send soon, and the exploitation plan will be done before November 2014

 

Dissemination actions

·        Technical newsletter is going to be done by the end of this month it would: IBERNEX will do this > ESE can send the format for IBERNEX (done!)

·        In addition, ITCL is going to write one technical paper within 3 months

·        End-Users’ newsletter is done by E-Seniors: it will be after the meeting (with pictures from the testing site)

·        Press release: in the end of the project in order to say what has been done

·        No need to participate in the IHCCP conference in France as the fare is too expensive

·        More action in Facebook, Linkedin and Twitter would be good

·        Good work from end-user organisations, more efforts asked for Ibernex and Imaxdi

 

 

 

 

3. WP8 VALIDATION METHODOLOGY AND TIMETABLE

 

D8.1

·        Going through all the open questions that are related to the deliverable

·        The deadline of the phase 2 of pilots, the report will have a later deadline that august 2014 and maybe until October 2014

·        COOSS Marche: collect information about the all aspects of NACODEAL: pico-projects, agenda, chatting: assess all those services in the sense of which are more appreciated and by which tester cohort

·        COOSS Marche: 20 users in the phase 2 and these users are only elderly people 

·        Two different testing scenarios: one for Italy and one for France  and these tests are very complementary: ESE and COOSS will cooperate in order to write this process in the D8.2

·        COOSS Marche tests in the retirement homes and these tests are involved that retirement home caregivers in the testing and collect their feedback.

·        COOSS wants to study which components are more use

·        4 prototypes at the time tested in Italy and then in France :

o   1 device in the 1st retirement home: from 3 to 6 persons tested

o   1 device in the 2nd retirement home: from 3 to 6 persons tested

o   2 devices in the 3rd retirement home: from 6 to 12 persons tested  

 

·        Presentation of the AR device, functionalities:

o   3D scanning to have a 3D map of the place (filmed with a Kinect camera): first filmed and then the indoors tracking is done : some small things in the places can be changed but not a lot of things because otherwise the system cannot recognize the places anymore

o   The device projects things in the space that the system administrator has chosen (the administrator chooses the wall and the reminder and time to play): add a paragraph  in the D8.1 or D8.1 – all the reminders must be adapted for the users

o   Which type of information we show to the user and how we show it?

o   During the tests, a question to ask from the testers: how do you see the pictures and the contrasts?

o   The images of the augmented reality devices will be available for the end-users organisations to be customized (this is done in the powerpoint) and the user can but multimedia information in the system

o   Also if some other information is needed to be added by the user, we will contact ITCL who can add the supplementary information

o   E-Seniors will give the 2 tablets for COOSS Marche (The 1st one was given during the CM and the 2nd one will be send to COOSS in the begging of April): and then, COOSS Marche will send all the tablets for the French Pilots

 

 

·        Places to scan in France:

o   Retirement home with scanning only the common spaces: different users in the same environment and different information diffused by the pico-projector

o   E-Seniors will ask a map of the retirement home

o   2 apartments

 

4. SHORT RECAP OF TO DO:

·        The 3rd newsletter

o   COOSS Marche will send a short for ESE paragraph about the testing process in Italy

·        May-June and until mid-July for testing for COOSS Marche : 2,5 months

·        March-April work on the testing questionnaire with ESE and COOSS

 

2nd DAY - 07/03/2014

Visiting the Falconara retirement home site and observing how the pico-projector system works.